Do you want to know what is Employment Letter. Also you are thinking and planning career? You are at the right spot to know the answer of these queries. Here we are going to discuss employment letter in detail.
Business Firms and Government Departments issue employment letter when they desirous of making recruitments, advertise situations vacant, to invite job applications.
Most of the organizations have specified application forms which the candidates are required to fill and forward to the employing office.
However, in many cases, the organizations and departments, intending to make recruitments, ask prospective candidates to forward to them their applications.
In all cases, a job application is a sort of sales letter through which the applicant offers to sell his knowledge, skill, experience, and services.
See Also: What is Collection Letter
Employment Letter | Thinking & Planning About Career
Getting the job that’s right for the applicant takes more than sending a few letters.
Planning and research are important if one wants to find an organization that suits his qualifications, experience, skill and mental inclinations.
It is like having knowledge about the product before one offer to sell it in the market.
The person aspiring to find a job for himself should first analyze his functional skills, education, experience, and personality traits.
He should also determine before he forwards a request for employment what he wants, how much he wants to earn, and what are his work environment preferences.
These preferences are, however, not applicable in a developing or an under-developed country where the rate of unemployment forces the people to accept any job that is offered to them.
Once a person knows what he has to offer and what he wants, he can start finding an employer to match his requirements.
He should first find out where the job opportunities are, which industries and organizations are strong, and which specific job categories offer the best prospects for the future?
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He should then start his search for information by keeping abreast of business and financial news.
Employers usually find job candidates through advertisements, placement agencies, and unsolicited resumes.
Most common source of information is, of course, a newspaper, advertising opportunities of employment.
Writing a Resume
After having done the preliminary work of self-evaluation and research, the applicant has to prepare his Resume.
A Resume is a structured written summary of a person’s education, employment background, and job qualifications.
The purpose of the Resume is to get the applicant an interview. The key characteristics of a good resume are:
- Neatness
- Simplicity
- Accuracy
- Honesty
The Resume gives a general, concise picture of the applicant, his achievements in education, his experience, and such other strong points as may cause a favorable impression on the employer. It usually has the following break-up:
- Opening Section
Name, gender, parentage, contact number, mailing address, etc
- Education
Names of educational institutions attended, duration of stay, certificates, and degrees obtained and distinguishing achievements.
- Work Experience
Names, locations and types of organizations served, titles and positions held, duties performed, period of experience and achievements and contributions.
- Relevant Skills
Titles and types of supporting courses, computer skills, language skills, travel experience, and the like.
- Activities And Achievements
Co-curricular, extra-curricular and non-paid activities, if any.
- Personal Data
Date of birth, health, height, weight, marital status, hobbies, and all other relevant information pertaining to the person.
- References
Names, status, addresses and phone numbers of two to three persons holding responsible positions who can verify the applicant’s antecedents.
Writing Application Letter
After making the Resume, the applicant has to write the letter of application. He should remember that through his application he is going to sell his skill, experience, and services.
See Also: What is Sales Letter
He should, therefore, write it as carefully as a sales letter is written. The following general suggestions can serve as guidelines.
The applicant should:
- Open his application with reference to the source of information
- Mention his particulars related to his qualifications, experience, activities, achievements and personal data concisely, clearly and honestly, without making any exaggerations
- Be definite and complete
- Personalize his message as much as possible
- Make appearance of the letter attractive and professional-looking
- Triple check for accuracy of facts, mechanics, grammar, etc.
- Use good judgment in mailing his message
Until recent past employment letter was commonly written in the form of full-length applications which contained all the information desirable by the employer.
However, nowadays it is fairly common to make the employment application in the following two parts:
- Covering Letter
- Resume, or Curriculum Vitae, or Bio-Data, or Data Sheet.
